Personal data are processed when using the online service foxondo:
If you work with foxondo as a user, personal data are processed for the following purposes:
The following data categories are being processed about users:
In addition, personal data about other people may be processed if users enter them in input fields in foxondo.
If these data were not collected by the user himself, it was provided by the employer or colleagues or calculated within foxondo.
This data can be viewed by other foxondo-users with the appropriate access rights. Service providers who provide or maintain the IT infrastructure and who are separately bound by confidentiality may also view the data.
The storage period depends on the above-mentioned purposes and, if applicable, on the statutory retention periods.
The legal basis for data processing is the fulfilment of your contractual obligations to your employer (Art. 6 Para. 1 Letter b GDPR) as well as the legitimate interests of your employer (and, if applicable, the external data protection officer) in the audit-proof documentation of the current status within the organisation (Art. 6 Para. 1 Letter f GDPR).
For the technical provision of the service it is necessary to process personal data:
Server log files
The provider and the system collect and store information that your browser automatically transmits to us. These are mainly browser type and version, operating system used, referrer URL (originating address), host name of the accessing computer, the requested files with date and time and the IP address.
These data are not merged with other data sources.
The basis for data processing is Art. 6 Para. 1 Letter f GDPR, which permits the processing of data on the basis of legitimate interest. In this case, there is a legitimate interest in a secure and functioning operation of the web server. In order to ensure this, the administration must be able to detect and trace attacks and malfunctions of the system via server log files. In order to be able to recognize attack patterns, accesses to the server must be stored. As soon as these data are no longer needed, they are deleted. For technical reasons, the data is disclosed to the IT service providers, who are bound by instructions and contract to us.
Notifications by e-mail
The user will be notified automatically by e-mail about important events in foxondo. This includes, for example, when a question of a module assigned to him or her receives the status “action required” or when the approval of a module is requested.
The notification serves to make the system more user-friendly and is in the legitimate interest of the controller. If the user does not want to receive these notifications, they can deactivate them via the settings in the burger menu (and also reactivate them if they wish).
We use the web analytics service “Plausible Analytics” to better understand how visitors use our websites. We can draw conclusions from this to further improve the offer in the future.
Data about you is only processed in such a way that you cannot be identified. Processing is done under a pseudonym. After one day, the data is completely anonymised. This includes in particular date and time of your visit, title and URL of the pages visited, incoming links, the country you are in and the user agent of your browser software.
The legal basis for this data processing is Art. 6 para. 1 letter f GDPR. Our legitimate interests are to be able to analyze the use of our website and to optimize it accordingly.
No data is transferred to Plausible Insights OÜ (Estonia). This does not include the IP address, which must be transmitted for technical reasons so that files can be loaded from Plausible, but is not used for other purposes.
Further information on how Plausible processes data can be found here: https://plausible.io/data-policy
To detect technical errors foxondo uses services from AppSignal B.V. (The Netherlands) and Rapid7 (USA). Although it is not the services main purpose to process personal data, in individual cases the transmission of personal data (e.g., a log-in name or IP address) cannot be ruled out, e.g., if prior pseudonymization is not possible in the individual case. The legal basis for this data processing is Art. 6 Para. 1 Letter f GDPR (if necessary, in combination with EU Standard Contractual Clauses). The legitimate interest lies in the detection and correction of technical errors and optimisation of the functionality of the website.
foxondo users can subscribe to the foxondo newsletter. To do so, they can register with their e-mail address. The legal basis is consent (Art. 6 Para. 1 Letter a GDPR).
You can unsubscribe at any time, for example by clicking on the unsubscribe link in the footer of the e-mail or by sending an e-mail to email@example.com. We use technical service providers to send the newsletter. We do not evaluate the usage or click behaviour on a personal basis.
Your employer is responsible for data processing by foxondo.
If your employer has appointed an external data protection officer, the employer and the company of the external data protection officer are joint controllers.
The contact details, including those of the data protection officer, can be found after logging in on the “Help & Contact” page.
As a data subject, you are entitled to the following rights, provided that the legal requirements are met:
If the data processing is based on your consent, you may revoke this consent at any time with effect for the future.
If the data processing is based on legitimate interests, you can assert your right to object. You must give reasons for your objection.
You also have the right to complain about the data processing to the data protection supervisory authority.
If you have any further questions about how and for what purposes we process your data, please contact us.