Personal data are processed when using the online service foxondo:
If you work with foxondo as a user, your personal data is processed for the following purposes:
The following data categories are being processed about users:
If these data were not collected by you as user, it was provided by the employer or colleagues or generated within foxondo.
The data can be viewed by your employer and employees with the appropriate access rights. Service providers who provide or maintain the IT infrastructure and, where necessary in individual cases, consultants (e.g. data protection officers) may also gain access.
The storage period depends on the above-mentioned purposes and, if applicable, on the statutory retention periods.
The legal basis for data processing is the fulfilment of your contractual obligations to your employer (Art. 6 Para. 1 Letter b GDPR) as well as the legitimate interests of your employer in the audit-proof documentation (Art. 6 Para. 1 Letter f GDPR).
For the technical provision of the service it is necessary to process personal data:
Server log files
The provider and the system collect and store information that your browser automatically transmits. These are mainly browser type and version, operating system used, referrer URL (originating address), host name of the accessing computer, the requested files with date and time and the IP address.
These data are not merged with other data sources.
The basis for data processing is Art. 6 Para. 1 Letter f GDPR, which permits the processing of data on the basis of legitimate interest. In this case, there is a legitimate interest in a secure and functioning operation of the web server. In order to ensure this, the administration must be able to detect and trace attacks and malfunctions of the system via server log files. In order to be able to recognize attack patterns, accesses to the server must be stored. As soon as these data are no longer needed, they are deleted. For technical reasons, the data is disclosed to the IT service providers, who are bound by instructions and contract.
Cookies
foxondo sometimes uses cookies. They serve to make the offer more user-friendly, effective and secure. Cookies contain information that is stored by your browser on your computer . The cookies used here are so-called “session cookies” to enable access to the site. They are automatically deleted at the end of your visit.
You can set your browser so that you are informed about the setting of cookies and allow cookies only in individual cases, exclude the acceptance of cookies for specific cases or in general and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of this website may be limited. The cookies are required for the electronic communication process and are stored on the basis of the EU E-Privacy Directive and Art. 6 Para. 1 Letter f GDPR. We have a legitimate interest in the storage of cookies for the technically error-free and optimised provision of our services. Insofar as other cookies are stored for other purposes, these are explained separately in this privacy policy.
E-mails based on system events
Users will be notified automatically by e-mail about important events in foxondo. This includes, for example, when a question of a module assigned to him or her receives the status “Action required” or when the approval of a module is requested.
The notification serves to make the system more user-friendly and is therefore considered a legitimate interest. If you, as a user, do not wish to receive these e-mails, you can deactivate them yourself via the settings in the burger menu (and also reactivate them if you wish).
Error Detection
To detect technical errors, foxondo uses the services of AppSignal B.V. (Netherlands). Although the main purpose of this service is not to process personal data, in individual cases the transfer of personal data (such as a login name or IP address) cannot be ruled out during analysis if prior pseudonymisation was not possible in the individual case. The legal basis for data processing is Article 6 Para. 1 Letter f GDPR. The legitimate interest lies in the detection and correction of technical errors and in optimising the functionality of the website.
Analytics
We use the web analytics service “Plausible Analytics” to better understand how visitors use our websites. We can draw conclusions from this to further improve the service in the future.
Data about you is only processed in such a way that you cannot be identified. Processing is done under a pseudonym: After one day, the data is completely anonymised. This includes in particular: Date and time of your visit, title and URL of the pages visited, incoming links, the country you are in and the user agent of your browser software. The legal basis for this data processing are our legitimate interests, so we are able to analyse the use of the service and to optimize it accordingly.
No data is transferred to Plausible Insights OÜ (Estonia). This does not apply to the IP address, which must be transmitted for technical reasons so that files can be loaded from Plausible, but which is not used for any other purpose.
Further information on how Plausible processes data can be found here: https://plausible.io/data-policy
The manufacturer, foxondo GmbH, may contact users by e-mail to provide important information about the use of the service, particularly in the event of changes to functions and other developments, or to request feedback, e.g. for the customer-oriented further development.
The legal basis is the legitimate interests (Art. 6 Para. 1 Letter f GDPR) of the manufacturer in the further development and improved usability of its service, interests of the users in being informed about important changes and contributing their practical wishes, and of the contractual partners in continuing to receive good performance of the service.
You can object to the processing of your email address for these purposes by contacting info@foxondo.com.
We do not evaluate the usage or click behaviour on a personal basis. No personalised evaluation of usage and click behaviour takes place in such communication.
Your employer or the organisation on whose behalf foxondo is used (licensee) is responsible for data processing by foxondo.
The technical provision of the service is carried out by the manufacturer foxondo GmbH (https://foxondo.com, info (at) foxondo.com).
As a data subject, you are entitled to the following rights, provided that the legal requirements are met: